For housing associations
Tenderscape for housing associations
Planned and reactive works with contractor compliance checked every time. Tenderscape records how each job was priced and why each contractor was chosen, so your board and the regulator can see it.
TS-2027-0311
Leaking stack pipe, 4-hour job
- Allan & Gray Property CareHours and materials recorded · on site in 3 h 30 minRates applied
- Carron Plumbing LtdHours and materials recorded · on site in 2 h 10 minRates applied
- Larbert Property RepairsHours and materials recorded · on site in 1 h 40 minRates applied
Only suppliers whose contract covers the job and whose accreditation is current are offered it. The reason for the choice is recorded.
What we hear from your colleagues
Reactive repairs at volume
Large numbers of small jobs, raised against contracts with agreed rates, where the reason for each choice is rarely written down.
Contractor compliance
Insurance and trade accreditations need to be current whenever work is done, not just at contract award.
Evidence for your board
Showing that planned works were quoted fairly and that tenants got value for money.
How Tenderscape helps
- Repairs call-offs
Send reactive jobs to accredited contracted suppliers and price urgent work from your agreed rates, with the reason for every choice recorded.
- More contractors
Find potentially suitable local contractors for repairs and planned works, including firms other public bodies already use. The invitation step flags contractors whose Passport does not meet your requirements; your team reviews suitability before award.
- Contractor checks
Contractors upload insurance and accreditations once, with expiry dates. Anything missing or expired is flagged before award.
- Quick quotes for planned works
A consistent route for smaller planned works, with the reasons for each choice kept.
- Community benefits
Benefits agreed with contractors are tracked through to delivery.
Reporting for your board
One record of how every job and contract was awarded.
- Repairs jobs and spend by contractor, priced from contracted rates
- Contractor compliance status at a glance
- Local and small-business spend
- If your association publishes an annual procurement report, it is drafted from the same work
What we check
For reactive repairs, planned works and voids, check Gas Safe registration for gas work, NICEIC or SELECT registration for electrical work, and the required insurances. Each has an expiry date and is re-checked before a job is sent. Your team confirms that the evidence covers the work required.
Board and regulator reporting
Export contractor compliance and call-off records to support your Annual Assurance Statement and Annual Return on the Charter evidence for the Scottish Housing Regulator. Your team reviews the evidence and prepares the return; Tenderscape does not submit it to the regulator.
Works with your repairs system
Today you raise call-offs in Tenderscape. CSV import of jobs from your housing management system is in development, and an API connector is on our roadmap.
See how your team would use Tenderscape.
A 30-minute walkthrough on Microsoft Teams, built around the quotes, contracts and reporting your team handles today.